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Hospitals throughout the UK keep records and documentation for many reasons.

As there is such importance on tracking staff duties, patient conditions, illness/injury and staff details, the NHS and every private health service is legally obliged to hold detailed records of areas including:

  • Patient records (A&E etc)
  • Medicine and drug inventory records
  • Maintenance records
  • HR personal details
  • Financial Records
  • Freedom of Information Requests
  • Purchase Orders

Why is scanning important for the NHS and healthcare providers?
To keep a close track on all of these areas and many more throughout hospitals and surgery’s it is important that files and documents are kept safe and should be easy to locate at any time.

This is not always the case and as a result there have been unfortunate situations where members of staff have through no fault of their own produced a poor record of health management due to lost or poor documentation

Scantronics have working with the NHS over some years to have documents scanned and archived electronically so that they are safely stored away on disks and on the secure network or in Scantronics supplied document management systems.

By digitising files and folders throughout hospitals and NHS buildings it assists safety and ease of access which prevents any bad consequences from lost or misplaced records.

Typically the NHS and healthcare services hold a large amount of documents in storage units such as filing cabinets, shelves, cupboards and archive boxes in many case these documents cannot go to long term storage as the records are needed daily on-site.

These area inefficient units take up a huge amount of floor space in many sites and this space could and should be used more productively to further help patients and staff.

If you consider how many man hours are wasted in searching through storage units to find one document or an archived file everyday.

This means collectively hundreds of man hours throughout the country are wasted and healthcare staff are often stretched to meet their duties.

When scanning and archiving batches of files and documents it has been proven as a major cost saving over time it ensures a return on investment towards time and space saved, enhanced document security and peace of mind for the future, which is of major import for NHS services in particular